Accounting

Accounting is the final destination of every operation in the system. Every sales invoice, every warehouse receipt, every payment and receipt, and every payroll slip eventually turns into an accounting voucher; this module is where those vouchers are created, viewed, corrected, and turned into reports.

The bridge that makes this automation possible is document templates: 111 predefined templates that specify, for each type of operation, which debit and credit lines hit which accounts. If someone asks "why did my sales invoice generate such a strange voucher?", the answer is always in that operation's document template.

Module Structure

"Voucher Entry"

The manual voucher entry page has three areas: the voucher header, the line-items table, and the "active row" panel.

Voucher Header

Toolbar and Line-Item Table

Line-item table columns: # · Code · Account name · Detail · Description · Debit · Credit · Actions. The detail column shows a "select an account first" hint until an account is chosen. Each row has two actions: delete row and duplicate row.

The "active row" panel below the table summarizes the state of the row currently being edited: row number, account name (or "No account"), detail account ("No data available"), line description ("No description entered"), and the debit and credit amounts. It is mainly useful on small screens.

Bottom-of-Page Buttons

Both editing and read-only viewing of an existing voucher open from the "Voucher List," via the edit and view icons on each row, and open in a separate tab.

"Voucher List"

Columns: # · bulk-selection checkbox · Date · Voucher number · Voucher type · Description · Status · Created from · Actions.

The Voucher type column takes values such as "Sales Invoice," "Warehouse Stock-Out Note," "Cash Receipt" — that is, the type of operation that created the voucher, not the accounting type of the voucher. The Created from column shows a direct link to that operation as a clickable chip (e.g., "Deposit Transaction"); if the voucher was entered manually, this column is empty.

Toolbar: New voucher button on the left, a search box with the Ctrl+/ shortcut, and three icons — gear (columns), funnel (filter), and sort.

• Filter panel: Status (Show all / Draft / Operational), From date, To date, plus "Apply" and "Clear." Unlike sales invoices, an accounting voucher has no "Voided" status; corrections are made through a reversing voucher.
• Sort panel: For each level, a "Field" and "Direction" (ascending/descending) pair, plus a "+" button for the next level. Sortable fields: Creation date, Update date, Voucher date, Code, Base code, Status. Priority is applied from top to bottom.
• Row actions: Delete (red), Edit, View.
• Counters: Total / Loaded / Remaining. Vouchers load in batches of a hundred as you scroll.

"Journal"

If you think of the "Voucher List" as the voucher level, the journal is the line-item level: each row is a single debit or credit line from a voucher. Columns: # · selection checkbox · Voucher number · Date · Account · Description · Created from · Debit · Credit · Diagnosis.

These three rows are the most important tool for monitoring the health of the books. If the "Net balance total" is not zero, it means an unbalanced voucher was posted somewhere and must be investigated before running any reports.

"Document Templates"

The system's automatic voucher-generation engine. Ready-made, predefined templates exist for every operational area. List columns: # · selection checkbox · Issuing section · Title · Description · Rows (count) · Actions.

The Issuing section specifies which operation the template is linked to: Sales Invoice, Purchase Invoice, Sales Return Invoice, Purchase Return Invoice, Warehouse Stock-Out Note, Warehouse Receipt, Inter-Warehouse Transfer, Inventory Adjustment. Two buttons at the top of the page: "New Template" and "Build Template with AI" (drafts a template with the help of the system's AI assistant).

Template Editor

• Header — issuing-section chip (locked), smart account-mapping button, save, and cancel.
• Template details — "Template title" and a "Set as default template" toggle. Each issuing section can have several templates, but only one can be the default.
• Voucher description — a text editor with a "quick insert" bar that shows variables as insertable chips: accounting voucher code, voucher date, total amount, invoice number, invoice date.
• Live validation bar — for example, "2 debit rows · 2 credit rows · 4 of 4 accounts linked" along with the message "Both sides are filled." Until this bar turns green, the template is incomplete.
• Two columns, Debit and Credit — each row is a card with a row role (dropdown list), a linked account with its code and full tree path, a detail account, and a "row description" with quick-insert variables: account name, account code, line debit amount, line credit amount, invoice number.

Example — the "System Sales Invoice Voucher" template:

"Chart of Accounts" and "Detail Accounts Tree"

A two-column layout: on the right, the tree with a search box (Ctrl+/) and expandable nodes; on the left, a table of the children of the selected node. An "Add Account" button sits at the top of the page. Table columns: # · Account code · Account name · Subgroup status · Active · Actions.

Per-Account Actions Menu

Unlike the other lists, this page uses classic pagination: "Rows per page" (default 10), a page number counter, and four navigation buttons. This difference exists because the number of children under each node is small, and progressive loading offers no benefit.

Financial Reports

"Account Overview"

The accountant's most frequently used everyday report: a single table that changes its aggregation level as you switch tabs. Tabs: General Ledger · Subsidiary · Account Level 3 · Account Level 4 · Detail Levels 1 through 4 · Account Movement. Below the tab bar, a status line shows what you're currently viewing on ("Next: Account | Level: 1").

Columns: # · selection checkbox · Account code · Account name · Debit movement · Credit movement · Diagnosis · Balance. Negative balances are shown in parentheses and in red — meaning a balance contrary to the account's natural nature.

The "General" level is for a management-level view, the "Subsidiary" level is for closing the month, and the detail levels are for answering "what is the balance of this customer / this project / this bank?"

"Balance Sheet"

The "Report Filters" card includes a start date, an end date, a "Show zero-balance accounts" toggle, and a "Generate Report" button. Before generation, the page shows an empty state: "No data available — generate the report to view the data." This is a deliberate design choice, because calculating the balance sheet is resource-intensive and should not run every time the tab is opened.

Output: three indicator cards (Total Assets in blue, Total Liabilities in red, Total Equity in green), followed by a balance status bar labeled Balanced or Unbalanced, and a hierarchical breakdown of Group ← Subgroup ← Account.

"Statements"

A balance and movement report broken down by counterparty. Columns: # · Account code · Account name · Debit movement · Credit movement · Debit balance · Credit balance. Splitting the debit balance from the credit balance into two separate columns makes the report easier to read for non-accountants.

Above the table are two buttons, Record Receipt and Record Payment, which are disabled until a row is selected. Selecting a counterparty and clicking opens the Treasury wizard for that same party. This bridge is the system's most important receivables-collection workflow.

"Dynamic Report Builder"

A tool for building custom reports without programming. On the right is the "Build Report" panel, and on the left is the results display area. Reportable entities: Currencies · Persons · Warehouse Receipt Items · Invoice Items · Payment Transactions · Accounts · Warehouse Receipts · Invoices · Product Prices · Products · Businesses · Service Point Sessions · Service Points · Product Units.

Workflow: select entity ← columns and filters ← run ← save ← schedule. The system explicitly warns that you must save the report before you can schedule it. Once scheduled, the report runs automatically at set intervals and its output is delivered — for example, a debtors' balance report every Monday morning.

"Year-End Processing"

The page has two tabs. Closing voucher: "Zeros out the balance of all temporary accounts (revenue and expense) with a non-zero balance and transfers the difference to the profit-and-loss account." Opening voucher: "Transfers the balance of all permanent accounts (assets, liabilities, equity) from the source fiscal period to the active period." The opening tab has a required field, "Source fiscal period."

• The "Replace existing voucher" toggle deletes the previous voucher. Before enabling it, make sure the previous voucher was actually incorrect.
• Before generating the closing voucher, the "Net balance total" in the journal must be zero and labeled "Balanced."
• These two operations have dedicated, independent permissions and should not be granted to regular users.

Off-Menu Reports

Several accounting reports have no independent menu item and instead open from within other pages: by clicking an account name, via a link inside other reports, or through global search.

Permissions for This Module

The split between "all" and "own only" in the vouchers domain means you can allow a user to view and edit only the vouchers they themselves entered. The "read deleted" and "restore" permissions are a reminder that voucher deletion in Karitm is soft; a deleted voucher can be restored and remains in the system's event log.

Sample Workflows

Frequently Asked Questions

I posted a voucher, but it's not in the voucher list.

Check that the status filter isn't left on "Operational"; if you clicked "Save draft," set the filter to "Draft" or "Show all."

The "Post voucher" button doesn't work.

The debit total and credit total in the "Total" row must be exactly equal.

My sales invoice isn't generating the voucher I want.

The voucher structure comes from the document template for the "Sales Invoice" issuing section. Edit the template; subsequent vouchers will be posted with the new structure.

The "Net balance total" in the journal isn't zero.

It means an unbalanced voucher has been posted — usually from data entered through an incomplete operation. Until this is fixed, the balance sheet will also remain unbalanced.

The balance sheet says "Unbalanced."

Three common causes: an unbalanced voucher in the books, a missing opening voucher for the period, or a date range that cuts through the middle of the period.

How do I void an accounting voucher?

An accounting voucher has no "Voided" status; corrections are made by posting a reversing voucher.

I created an account under the wrong parent group by mistake.

You don't need to delete and rebuild it; use "Move account" from the actions menu.

I can't schedule the Dynamic Report Builder.

You must save the report first; scheduling doesn't become available until after saving.

The currency unit differs between two reports.

The displayed currency unit comes from the organization's currency settings; if it differs between reports, check with your system administrator.